Complete fleet risk management.
For your business.

Save time.

Manage risk.

Cut costs.

Illustration of a person sitting at a desk using a computer to manage a fleet of vehicles. The computer screen displays checklists, while a parking lot with various cars and vans is visible in the background.

We understand the
challenges.
It doesn’t have to be
so hard.

Managing a fleet, especially when you have employees using their own vehicles for work can feel like an endless administrative burden. Collecting MOT, tax, and insurance details over email, chasing individual drivers for updates, and verifying insurance policies are time-consuming and inefficient.

Are you relying on spreadsheets that are hard to maintain and full of errors? Mistakes can creep in, leaving you with outdated or incorrect information. Tracking MOT advisories, verifying insurance, and managing inconsistent documents can quickly spiral into a frustrating mess. Sound familiar?

At best, you may only be spot-checking your fleet. Why not get a complete handle on it with a smarter solution?

Emissions Reporting

Tracking and reporting emissions from vehicles being used for work is important, now more than ever; with mileage on an upward trajectory and a drive to meet net zero targets.

This isn't easy, but with Verifleet you can track and report:

not a one-size fits all reporting; quickly segment ICE fuel types from EVs
apply upstream factors; tank-to-wheel, well-to-tank, grid carbon intensity
detailed emissions reporting
accurately measure the environmental impact of every mile

Book a demo

Verifleet.
Your smart and secure solution.

Built by a team of seasoned software engineers who are passionate about improving road safety,

Verifleet is grounded in expertise and innovation.

Partnering with industry experts, we’ve created a platform with solid foundations to simplify fleet management, save time, cut costs, and enhance compliance. With AI-driven insights, automated processes, and close to real-time monitoring, all with data security as a priority,

Verifleet ensures businesses stay ahead of risks while prioritising safety and efficiency.

Whether you’re a fleet manager, HR professional, or business owner managing employee-driven vehicles,

Verifleet is here to simplify your processes.

Illustration of a robot sitting at a desk, operating a computer screen that displays images of vehicles with green checkmarks, indicating completed tasks. Beside the desk, a person in an orange shirt gives a thumbs-up, smiling in approval.

Underpinned by the power of AI

Let Verifleet handle the heavy lifting for you. With AI-driven intelligence, vehicle maintenance tasks are smartly prioritised and grouped, ensuring nothing slips through the cracks. Validate driver insurance documents effortlessly with Verifleet’s intelligent document reader, ensuring all drivers are properly insured and compliant.

Illustration of a woman standing near a car, looking at her smartphone, appearing to interact with a vehicle-related app or service.

Automated vehicle check scheduling

Customise maintenance checks and schedules to suit your specific requirements. Verifleet automatically assigns checks to drivers, which can be quickly and conveniently completed on their smartphones.

Illustration showing two cars: a red car with a clipboard labeled 'In Progress' and a blue car with a clipboard labeled 'Completed.' The image visually represents the streamlined management and tracking of vehicle tasks like MOTs, tax, insurance, and maintenance using automated workflows.

Smart automation
and workflows

Streamline the management of MOTs, tax, insurance and maintenance with automated processes, saving valuable time. Verifleet’s intuitive workflow prioritises and highlights critical tasks across your fleet, ensuring nothing gets missed.

Illustration of a computer screen displaying multiple vans and trucks in different colours, each marked with icons indicating their status (e.g., green checkmarks and yellow warning symbols). A larger yellow and red truck with a green checkmark is positioned outside the screen, symbolising real-time monitoring and proactive fleet management to enhance safety, compliance, and risk reduction.

Close to real-time insights

Gain a live view of your fleet and associated risks with Verifleet. By proactively managing risks, you not only position your business for better insurance premium negotiations but also enhance driver well-being through safer, more compliant vehicles. With near real-time monitoring and analysis, stay on top of fleet safety, compliance, and suitability at all times.

Driving responsibility.
A shared duty of care.

Employers have a legal duty of care to their employees to ensure they are provided with a safe working environment, including the provision of safe and roadworthy vehicles, regardless of ownership.

Verifleet helps your business stay compliant and efficient by tackling the challenges of managing employee vehicles and supporting employers in fulfilling their duty of care.

Illustration of a fleet manager wearing an orange shirt labelled 'Fleet Manager,' thinking about various types of grey vehicles, including a car, a van, and a bus. The thought bubble signifies the responsibility of managing privately owned vehicles used for business purposes, ensuring they are roadworthy and compliant.

Take control of your grey fleet with ease and confidence.

Grey fleet vehicles are those owned and driven by employees for business purposes. Despite being privately owned, businesses still have a legal duty of care to ensure these vehicles are roadworthy and compliant.

Why does it matter?

With a growing number of employees driving their own cars for work, managing grey fleet properly is key. It’s about staying on top of safety, cutting risks, and keeping things running smoothly.

Illustration of a busy multi-lane highway filled with various vehicles, including cars, vans, and trucks, representing the large scale and complexity of managing grey fleet vehicles used for business purposes, which account for a significant portion of work mileage.

The scale of
grey fleet

With 14 million vehicles used for work and well over 50% of work mileage attributed to grey fleet, its significance is undeniable. Yet, managing it effectively remains a challenge for many businesses.

Illustration of a person in an orange hoodie standing with outstretched hands, looking at three vehicles: a van, a car, and a larger commercial vehicle. The image symbolises the confusion and challenges businesses face in managing grey fleet responsibilities, including ensuring insurance, safety, and roadworthiness compliance.

Increased risks
and liabilities

Many businesses overlook grey fleet responsibilities, leading to legal risks. Vehicles are often uninsured for business use or fail to meet safety and roadworthiness standards, exposing companies to significant liability.

Illustration of several older cars emitting large clouds of exhaust smoke while driving on a busy road, highlighting the environmental and safety challenges of managing ageing grey fleet vehicles. The image underscores the importance of proactive maintenance to ensure roadworthiness and minimise environmental impact.

Ageing and inefficient Vehicles

While many grey fleet vehicles are older, proactive management and maintenance ensure they remain safe and as environmentally responsible as possible.

Illustration of two people inspecting a car: one examining a tyre and the other checking the boot. The image highlights the importance of regular checks on tyres, brakes, and other aspects of vehicle maintenance to ensure the safety and effectiveness of grey fleet vehicles.

Neglect of maintenance
and compliance

Regular checks on tyres, brakes, and insurance provide peace of mind for businesses. With proper oversight, grey fleets can operate as safely and effectively as company-owned vehicles.

Staying on top.

MOTs, tax, insurance, and vehicle maintenance are non-negotiables when it comes to grey fleet management. With Verifleet, you can streamline these processes effortlessly, ensuring potential issues are caught early before they escalate into dangerous situations. Verifleet helps keep vehicles legally compliant and safe, protecting both employees and your business.

Illustration of a car on a hydraulic lift in a garage, with a mechanic working in the background. The image underscores the importance of adhering to MOT and road tax requirements to avoid fines, penalties, or vehicle seizure, emphasising regular maintenance and compliance.

When are tax and
MOT due?

Vehicles require an MOT annually starting from the third anniversary of their registration date, while road tax is mandatory from the time they are first registered. Driving without an MOT can result in fines of up to £1,000, while untaxed vehicles can incur penalties of up to £1,000 or five times the annual tax amount. In both cases, vehicles may also be seized.

Illustration of a driver in a red jacket holding a document while speaking with a police officer beside a car. The image represents the legal and financial risks of driving a vehicle for business without proper insurance, including fines, penalty points, driving bans, and reputational damage to businesses.

Are your drivers properly insured?

Using a vehicle for business without the right insurance can invalidate your policy, making you effectively uninsured. It’s a criminal offence in the UK, carrying fines, penalty points, or even a driving ban of up to 12 months. Beyond legal and financial risks, it can also harm your business’s reputation and operations.

Illustration of two tyres side by side: a black tyre with deep tread marked with a green checkmark and a red tyre with worn tread marked with a red cross. The image highlights the importance of maintaining legal and safe tyre conditions to avoid MOT failures, fines of up to £2,500, and penalty points.

Are your vehicles checked and maintained?

Between November 2023 and 2024, over 2 million vehicles failed an MOT due to tyre-related defects, with more than a third previously flagged for issues+. Drivers risk fines of up to £2,500 and three penalty points per illegal tyre if problems go unchecked.

+ DVSA data licensed under the Open Government License V2.0

Verifleet Partners

Helping employers understand and improve work-related
driver safety.

Approved data partner, providing up-to-date and comprehensive vehicle data.

Working with the UK's leading authority on tyre safety.

Helping to drive the switch to cleaner fleets.

Complete fleet risk management. For your business.

We understand the challenges. It doesn’t have to be so hard.